Xtatic

The Ultimate Solution for After-School Management

Xtatic offers schools a turnkey solution to manage after-school and auxiliary programs without coordinating multiple vendors. As a single, exclusive provider, Xtatic handles contractor selection, program delivery, and operations—streamlining administration, simplifying audits and financial tracking, and enabling schools to generate revenue through facility use and administrative fees.

How Xtatic CRM Supports Schools

A comprehensive solution designed for the unique needs of school-based enrichment programs.

Program Planning & Scheduling

Create and manage program schedules with ease. Coordinate multiple sessions, track capacity, and avoid conflicts.

Vendor & Instructor Management

Onboard and manage instructors and vendors in one place. Track credentials, documents, and program assignments effortlessly.

Student Registration & Enrollment

Offer a streamlined sign-up experience for families. Manage rosters, waitlists, and eligibility with minimal manual work.

Attendance & Participation Tracking

Record attendance in real time. Monitor participation hours and ensure safety, accountability, and policy compliance.

Payments, Paperwork & Tax Simplification

Reduce administrative workload by centralizing payments, contracts, and tax-related documentation, minimizing paperwork and year-end accounting effort for schools.

Reporting & Communication

Access clear reports on enrollment, attendance, and program performance. Keep administrators, instructors, and families aligned through structured communication.

Typical Use Cases

1

After-School Programs

Manage multi-vendor enrichment programs in one system. Simplify scheduling, enrollment, attendance, and instructor coordination across all after-school offerings.

2

Summer Camps & Seasonal Programs

Plan and operate short-term or high-volume programs with ease. Handle rapid registration, session-based scheduling, staffing, and payments without added administrative burden.

3

Extended Care & Enrichment Services

Track daily participation, attendance hours, and staffing for before- and after-care programs. Maintain consistency, compliance, and clear communication with families.